Contracts

With the Contracts module, every purchase and sales contract is a record of its own. A contract can stand alone, for example a purchase you haven’t sold yet, or be paired with its counterpart into a deal (a trade). When it’s paired, it’s one of the trade’s legs. For example, Veltana Commodities SA’s sugar deal VCS-S-2026-0714 pairs two contracts: the purchase VCS-P-2026-0688 from Kanchana Siam Sugar (27 MT at USD 528/MT FOB, USD 14,256.00) and the sale VCS-S-2026-0714 to Meridian Foodstuffs (27 MT at USD 565/MT CIF, USD 15,255.00).

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The contract list

Open Contracts in the sidebar.

• Purchase and Sales switch between the two sides, each with its count.
• Status pills filter by Draft, Active, Delivered, Complete and Cancelled, each with its count. You can switch on several at once. The page opens with Active selected, so click All to see contracts in every status, such as a purchase that’s already Delivered.
• Needs review shows contracts with a document waiting for review in the Inbox.
• Counterparty and the search box narrow it further.

Contract documents you’ve uploaded that are still being processed or waiting for approval are listed above the table until they’re approved.

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Contract status

Mercora works out the status from what it knows about the contract: Click the status pill to pin a different status, or choose Auto to go back to the one Mercora works out. A cancelled contract stays listed but no longer counts as running. Its deal is untouched.

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Add a contract

There are two ways in:

• Upload a contract document. Click Upload contract or drop files anywhere on the Contracts page. They go to the Inbox, and approving one there creates the contract. See Reviewing documents in the Inbox.
• Enter it by hand. Click New contract, pick Purchase or Sale, and fill in the contract number, the seller or buyer, product, quantity (MT), tolerance (%), unit price, currency, Incoterms and payment terms. Copy from previous… starts from an existing contract. A contract number and a counterparty are required.

Contracts captured from email or chat also arrive through Deal Capture.

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Pair contracts into a deal

You can also build deals from the other end:

• New deal on the Trades page links several contracts at once. See Create a deal from contracts.
• Add leg on a trade’s Overview tab links a standalone contract to that deal.

To take a contract out of a deal, use Unpair from deal on the contract, or Detach from deal in the leg’s menu on the trade. The contract stays as a standalone record. Deleting the contract itself (Delete contract) is permanent.

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A contract’s page

A contract’s page shows its terms, its status, the deal it’s paired into, and its Documents. Drop files anywhere on the page to attach them to this contract. Edit changes the terms. When the Derivatives module is on, the page also lists the futures fills allocated to this contract. See Derivatives.

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Amendments

When an amendment to a contract arrives, it’s reviewed in the Inbox. You pick the contract it changes, then for each change choose Apply amendment or Keep current, and approve. See Reviewing documents in the Inbox.

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Draft contracts from your templates

Mercora can draft a sales or purchase contract the way your firm writes it: from your own Word template, filled with the contract’s data.

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What admins set up

Workspace admins upload the Word templates (.docx) your team drafts from under Settings → Contract templates. Each template is tagged with its Side and, where your team keeps separate forms, the Entity, Incoterm and Commodity it’s for. Left as Any, a template fits every deal. Notes tell the drafter how to fill it in, for example your contract numbering scheme or which arbitration clause to use. See Contract templates. Members with Contracts access can see the templates and Download them.

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Ask the Copilot to draft

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Next steps